Can you schedule an email? In short, yes.

Whether you are communicating with someone in a different time zone. It’s midnight for them, but you have just remembered something. Or you have an important announcement to make at 1300 hrs. But your meeting will finish at 1300 hrs, so there is no time to press send. Then don’t worry, we can schedule any draft email to send out at a specific time and date.

One trick we use often is, when sending essential emails to our manager, we schedule them for 0910 hrs. This is because we know his routine: he arrives at the office, has a general chat with a few employees, makes a cup of coffee, then goes through emails. By sending them while we know he is in front of his email client, they will pop up and are dealt with quicker than just sitting there in a long list of emails he needs to deal with.

Can you schedule an email?

Send an email any time of day without being in front of a computer or mobile

Print Tutorial Pin Tutorial

Computer Time 3

Total Time 3

Equipment

Microsoft Outlook OR
Google Mail Account

Ingredients

Instructions

Schedule an email in Outlook

Press New Email in the upper left corner
Draft your email
Complete To, Subject & Body
Select Options from the top menu, then Delay Delivery
Select the time and date you wish to send your email from the Do not deliver before options
Press Send, you will find this email sitting in your Outbox, if you need to cancel just delete

Schedule an email in Gmail

Press Compose in the upper left corner
Draft your email
Complete To, Subject & Body
Press the small arrow on the Send button and select Schedule Send
From the pop-up select one of the suggested times or Select date and time
You will find your email in your Scheduled folder, if you need to cancel just delete

Post Author

Tom Hobbs

Tom has worked for small business for 20 years providing IT support and know how to entrepreneurs

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